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Getting Started with RefWorks: Organizing References with Folders

Refworks is a personal information manager that allows users to create their own online database of citations that can be organized and used when writing a paper or article.

Organizing References with Folders

One way of arranging the data in your database is to organize it into folders. You can have a single reference in multiple folders -- no need to duplicate the reference. You can also have sub-folders of references.

There are a number of places where you can change the folder in which a reference is contained.  

When you edit a reference in one folder those edits also appear when you view the reference in another folder (since you have only one copy of the reference itself!).

You can also have references that are not placed in any folder.

RefWorks comes with two folders set up, Last Imported and References Not In A Folder.

  • Note:  You can see which folder(s) a particular reference is in by choosing the Show Folder Information option in the Customize area in RefWorks. The folder names will appear from all Views with the exception of One Line Cite view.  Alternatively, you can open a record by clicking on the View icon magglass.jpg and the folder name(s) will be displayed.  

To manage your folders, click on the Organize & Share Folders or Organize tab (depending on your permissions set by your local administrator). TheOrganize & Share Folders area displays a list of folder names, the number of references in each folder and the total number of references in the database. From here you can create a new folder, create a sub-folder, rename a folder, delete a folder, clear the contents of a folder, and perform a duplicate check on a folder (or subfolder).

Creating a New Folder

  1. Click on the Organize & Share Folders tab (or Organize tab) from the main viewing area of RefWorks.

  2. Click the New Folder button.

  3. Type the folder name.

  4. Click Create.

The new folder appears in all of the folder lists throughout the program.

Creating a New Subfolder

  1. Click on the Organize & Share Folders tab (or Organize tab) from the main viewing area of RefWorks.

  2. Locate the parent folder you wish to create the subfolder under.

  3. Click the Folder folder.jpg  icon to the right of the parent folder name.

  4. Select Create Subfolder from the list of options.

  5. Type the subfolder name.

  6. Click Create.

The new folder appears in all of the folder lists throughout the program.

You can also create a subfolder by clicking on the New Folder button:

  1. Click the New Folder button.

  2. Click the Create Subfolder link.

  3. Select a Parent folder from the drop-down list.

  4. Enter the name of your subfolder in the New Folder Name box.

  5. Click the Create button.

Your subfolder is displayed below the parent folder and is slightly indented.  You can expand and collapse subfolders by clicking on the triangle to the left of the parent folder name.